3 Key Storm Preparation Responsibilities for Property Managers
Commercial property owners and managers in Pompano Beach, FL, have many responsibilities that intersect. One of those responsibilities is storm preparedness. In order to ensure the safety of tenants and protect the building from extensive storm damage, owners and managers should work together to focus on three vital steps.
Knowing what you are going to do before bad weather strikes can help keep everyone calm and safe during the storm. A strong emergency plan includes:
- Shelter and evacuation plans
- Emergency contact list, including insurance and storm cleanup professionals
- Reliable communication system
- Division of responsibilities
- Backup of vital records, stored remotely
Once a plan is made, it must be practiced and perfected. That way, when a storm does hit, employees can move through the plan like clockwork.
When the weather service indicates that a devastating storm is on its way, the property manager should complete a walkthrough of the property as part of the storm preparedness plan. Loose limbs or branches on trees should be trimmed. All outdoor furniture should be secured. Items that are small enough should be taken inside.
Once the storm has passed, property management should complete another walkthrough to document all wind and flood damage that the storm left in its wake. Pictures and video of the damage can be helpful to assist in filing the claim with the insurance company. An assessment from flood cleanup professionals should be arranged so that you can get an estimate of how much the restoration process is going to cost. Remember to communicate consistently with tenants to keep them informed about the status of the property and the timeline for returning.
Property managers have quite a few storm preparedness responsibilities. Planning ahead is key to making sure that everyone makes it through the storm safely and that the property is still standing after the storm passes.